Pivot Table. Steps to extract unique values using Advanced Filter. The Array formula: =IFERROR (INDEX ($A$2:$A$10, MATCH (0, COUNTIF ($B$1:B1,$A$2:$A$10) + (COUNTIF ($A$2:$A$10, $A$2:$A$10)<>1), 0)), “”. Affiliate Program | About | Example Files. A blog focused primarily on Microsoft Excel, PowerPoint, & Word with articles aimed to take your data analysis skills to the next level. Enter the values that you want to use, and then choose a format. When duplicates are removed, the first occurrence of the value in the list is kept, but other identical values are deleted. Conditional Formatting can quickly highlight duplicates in a column. Unique values/names are those that only occur once. This can be done by using the COUNTIF() function. 2. In Excel, there are several ways to filter for unique values—or remove duplicate values: To filter for unique values, click Data > Sort & Filter > Advanced. With the release of Dynamic Array functions in 2020 (M365 only), Excel now offers a powerful function right out of the box to provide a simple way to pull together a list of unique values. It works with any data type: text, numbers, dates, times, etc. This will allow you to always have a more dynamic listing as your data grows or shrinks over time. Apply a filter to your data and click the filter arrow to see a list showing all the unique values within that particular column of data. Select the number, font, border, or fill format that you want to apply when the cell value satisfies the condition, and then click OK. You can choose more than one format. If you are wanting to ensure your spreadsheet is constantly checking for instances where duplicates might slip-in, there are a couple of methods you can integrate into your worksheet: You may run into situations where you want to quickly visualize if there are any duplicates in your data set. 6. In the Remove Duplicates dialog box, unselect any columns where you don't want to remove duplicate values. This behavior in Excel 365 is called spilling. Hopefully, I was able to explain how you can use a variety of methods to create unique lists of your data. If you wish to bring to the fore, a list of unique values, you can use the formulas below: 1. Click OK to close the message box. The below example shows how you can analyze each cell in the data range and understand if that value occurs more than once. Following is the generic formula that you can use: =SUMPRODUCT(1/COUNTIF(data,data)) ‘data’ – data represents the range that contains the values. Method 4 of 5: get unique values with PivotTable Step by step. df.Name.unique() The unique() function gets the list of unique column values . For example, if you select Column1 and Column2, but not Column3, then the “key” used to find duplicates is the value of BOTH Column1 & Column2. In this example, you have a list of numbers ranging from 1-6. Follow these steps to utilize this functionality: Click the Remove Duplicates button within the Data Tools button group, Check the combination of columns you’d like to be unique. Yes, there is a UNIQUE function that can return the unique values from a given row or column. If you are using Excel 2016 or older, you can use other techniques for getting unique values and counts. Power Query is not available in Excel 2007. On the Data tab, click Remove Duplicates . When you remove duplicate values, the only effect is on the values in the range of cells or table. Hopefully, you start to realize as you find yourself needing to pull together a list of unique values, how valuable knowing all the options available to you in Excel. To quickly select all columns, click Select All. It does matter that the first cell reference stays static while the other one changes as you carry the formula down (ie $G$3:G3 in the below example). However, removing duplicate values means that you are permanently deleting duplicate values. Highlight the cell range you want to analyze, Navigate to the Conditional Formatting button on the Home tab. For example, if you select Column1 and Column2, but not Column3, then the “key” used to find duplicates is the value of BOTH Column1 & Column2. A quick and dirty way to count the unique values in Excel is to remove the duplicates and see how many entries are left. This is where you can apply a little bit of conditional formatting and luckily there is a preset to flag duplicate values! In this article, we’ll cover a bunch of different ways to identify those unique values so you have a full set of tactics to handle anything thrown your way. . Whew, that was a lot of techniques we went through to get to pretty much the same result. You’ll want to monitor your list if your data will be changing in the future to ensure it is picking up all the unique results. Click OK, and a message will appear to indicate how many duplicate values were removed, or how many unique values remain. As a rule, I always make note to ensure at least one #N/A is showing at the bottom of my list. The UNIQUE function will return an array, which will spill if it's the final result of a formula. Count unique values using SUMPRODUCT and Countif function. Extract unique values. There were no dedicated formulas or tools since 2018 for creating a unique list of values. Because I'm such a novice entered to use Excel with no understanding. How to count the number of unique text values in Excel. Count Unique Values in Excel. This feature can be used on a range of cells or within an Excel Table. To quickly clear all columns, click Unselect All. By day, I’m actually a finance professional who relies on Microsoft Excel quite heavily in the corporate world. Important: You can always click Undo to get back your data after you have removed the duplicates. - Chris. Click Data > Advanced (in the Sort & Filter group). Select one or more cells in a range, table, or PivotTable report. Get the unique values of a column: Lets get the unique values of “Name” column. Drag the name of the column you would like to see a unique list of value for into the “Rows” quadrant. If the range of cells or table contains many columns and you want to only select a few columns, you may find it easier to click Unselect All, and then under Columns, select those columns. So yeah, you can use this formula to get unique values from a list. Create Excel, PowerPoint, Word add-ins with ease with this revolutionary template and online course! Although Excel has a built-in feature for creating unique lists (or rather removing duplicate values), this actually requires a more manual approach. button in the Applies to popup window temporarily hide it. Count Unique Values that are Text; Count Unique Values that are Number; Using Advanced Filter; Steps to Count Unique Values in Excel 2016: Count Unique Values Using Formula. Filtering for unique values and removing duplicate values are two similar tasks, since the objective is to present a list of unique values. The formula I will share in this post does not require keying in Ctrl+Shift+Enter to activate it, hence why I prefer it. Generating A List of Unique Values from Excel Data, Alphabetically Sort Cell Range Values With VBA Code, Easy Step-By-Step Instructions To Create Your First Excel Ribbon Add-in, 5 Different Ways to Find The Last Row or Last Column Using VBA, Copy & Paste Multiple Excel Ranges To Separate PowerPoint Slides With VBA. A Pivot Table is another good way to list out unique values. Guru Solutions, LLC | © 2015-2021 | ALL RIGHTS RESERVEDExcel, PowerPoint, Word, & the rest of the Office Suite are registered trademarks of the Microsoft CorporationThis site is not affiliated with Microsoft Corporation. In “Copy to”, select a blank cell where you want to paste unique values. In Excel for the web, you can remove duplicate values. When duplicates are removed, the first occurrence of the value in the list is kept, but other identical values are deleted. In the new list, duplicates are removed properly. Simply input the range you would like to analyze inside the UNIQUE Function and you’ll have the unique results delivered in a Spill Range below the formula. You can always ask an expert in the Excel Tech Community, get support in the Answers community, or suggest a new feature or improvement on Excel User Voice. I hope I was able to provide you some value today and hope to see you back here soon! You should instantly see your list populate within the Pivot Table. Only the unique values are kept and displayed. Other values outside the range of cells or table will not change or move. . 7. A Pivot Table is another good way to list out unique values. Otherwise Excel will consider the first cell … If you actually want to modify your data so it only has unique values, you can utilize Excel’s Remove Duplicate button. A duplicate value is one in which all values in at least one row are identical to all of the values in another row. Select the rule, and then click Edit rule to display the Edit Formatting Rule popup window. FORMULA: =LOOKUP(2,1/(COUNTIF($G$3:G3,$B$3:$B$12)=0),$B$3:$B$12). The simplest and easiest way to count distinct values in excel is to use SumProduct and CountIF formula. Highlight Unique Values with Conditional Formatting. The function is categorized under Dynamic Arrays functions. If you have Excel 365, simply use the magic UNIQUE function to extract unique values. Click OK to dismiss this message. Let’s dive in! Other values outside the range of cells or table will not change or move. In the example above, cell K3 contains the following formula. Always press Ctrl + Shift … As above we have discussed that you can build your own formula to count the unique values in a range of cells. Note: If you want to get back your data, simply click Undo (or press Ctrl+Z on the keyboard). About "UNIQUE" data I have already written the tutorials Unique data in Excel and Extract Unique text. If this array is the final result (i.e. Check before removing duplicates: Before removing duplicate values, it's a good idea to first try to filter on—or conditionally format on—unique values to confirm that you achieve the results you expect. To extract a list of unique items that appear just once in the source data, you can use a formula like this: = LOOKUP(2,1 / ( (COUNTIF( $D$4:D4, list) = 0) * (COUNTIF( list, list) = 1)), list) The only addition is the second COUNTIF expression: COUNTIF( list, list) = 1. 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